Date: Wednesday, July 27, 2022

• What do most meetups look like?
  • Natalia: The classic meetup is still the way to go
• Lauren: Pretty Low budget?
  • Natalia: People come hungry. Snacks definitely. Usually, it’s in the hours after work.
  • Asks people to arrive at 6:30 pm, so they can leave the day-time job at 6 pm
  • Mid-way there’s gonna be a break, important for people to be fed
• How many people attend these meetups?
  • Formula: Capacity of about 35. RSVP limit to 70. Usually, 50% come. Unless it rains, you have to take 20% off.
  • Having it in the same office is a big boost for hiring
• Gitnation also organizes meetups - they like to rent event spaces
• But usually, it’s in an office of some company that has an interest in that
• Content: How does the CFP look like?
  • Hunt people either on Twitter or LinkedIn, and reach out to companies in the same city who use that technology
  • A lot of cold-calling involved
  • Open CFP message - email all members of the group asking who would like to speak
  • Sometimes that brings some results
  • Put together a database of people who want to speak
  • Pay people to come to the meetup
  • Having a fund could help here
• Budget:
  • Food -
    • ~ 300 EUR or could also be ~ 150 EUR for Pizza
  • Travel -
    • ~ 300 EUR per speaker
  • Photographer / Videographer
    • ~ 1,000 EUR (videographer)
    • ~ 300-500 EUR (photographer)
    • Includes camera, feed, slides, editing
• What do you usually do with the content?
  • Lives on the Prisma YouTube channel
  • That is why Prisma owns the content
• How long in advance do you start planning?
  • 1 month in advance
  • 2 weeks before the date is a good time to announce and not too long so people don’t forget it
• How long are the talks usually?
  • 20min, 10min Q&A
• Audio visual setup
  • Prisma has a screen
  • There’s a tiny microphone they get from the cameraman
• Remote talks/zooming in?
  • Doesn’t want to try out until really needed
• Hard to get people to come